Buffalo State may bill a third-party on behalf of the student when a sponsoring agency (such as an employer, governmental agency, military agency, etc.) requires an invoice for payment. The process of third-party billing is initiated with an agreement between the student, sponsoring agency, and the College.
Both of the following requirements must be met for each covered semester:
Please send a letter of authorization or a financial guarantee to the Student Accounts office prior to the beginning of a covered semester. Failure to do so could result in late payment fees or registration holds for the student.
The letter of authorization must be sent on company letterhead and contain an authorized official’s signature. Other mandatory information that must be included in the letter:
All letters of authorization should be sent to:
SUNY Buffalo State
Student Accounts, MOOT 260
1300 Elmwood Avenue
Buffalo, NY 14222-1095
They can also be faxed to 716-878-4063 or emailed to firstname.lastname@example.org
The letters of authorization are subject to review and approval by a third-party billing coordinator. Upon approval of the contract, the sponsored student’s account will be noted.
Please be advised that Buffalo State College is not responsible for any requirements between the sponsoring agency and the student. Therefore, payment authorization cannot be conditional, and must not be contingent upon the student’s grades or submittal of any forms/reports.
Payment is due within 30 days of invoice submittal. Failure to send payment within the allotted 30 day time period may result in late fees and registration holds. If the sponsoring agency will not pay the late fees, the student will be responsible for payment.
All payments must be made directly to the college, not to the student. Payment should be sent to the Student Accounts Office and made payable to SUNY Buffalo State. The student’s name and Banner ID must be included on the remittance.
Buffalo State may bill a third-party sponsor on behalf of the student as a courtesy. It is up to the student to complete the Third Party Authorization Form and ensure that all documentation from the sponsoring agency is received by Student Accounts prior to the beginning of a covered semester. Failure to submit your paperwork prior to the beginning of a covered semester may result in late fees or registration holds.
If charges are not paid in full or paid late by the sponsoring agency, it remains the student’s responsibility to pay all charges. Students are responsible to pay charges not covered by the sponsor by the billing due date. Please contact your sponsoring agency directly should you have any questions on exactly what they will cover (i.e. Mandatory fees, Parking Permits, Housing, Meal Plans, etc.)
The student’s account will be subject to late fees and holds if the balance is not paid by the due date.
Buffalo State is not responsible for any requirements between the sponsoring agency and the student. It is up to the student to submit any forms/grades to the agency that are required to maintain the sponsorship.
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