Billing and Payments

Web payment

Payment can be made online using Visa, MasterCard, Discover, or e-check.

Parents or guardians wishing to view or pay their student's account should ask the student to make them an Authorized Payer. 

Students can do this by logging into their QuikPAY account.  For detailed instructions on how to pay, add authorized users, etc., please visit our QuikPAY menu.

For Students

For Authorized Payers

In-Person and Mail Payment

Payments are accepted at our payment counter located in the upper lobby of Moot Hall using check (payable to Buffalo State), money order, Visa, MasterCard, Discover or cash. Check and money order payments may be sent via postal mail. Payment should be sent to the address below. 

Student Accounts Office
Moot Hall 260
Buffalo State University
1300 Elmwood Avenue
Buffalo, NY 14222

Please include student name and Banner ID number with all correspondence.

Automatic Payment Plans

Students and Authorized Payers may sign up for the automatic payment plan to assist them in paying their balance for the current semester. Signing up is an easy online process. Learn more here: Payment Plan 

*All checks (including e-checks) returned by a bank due to insufficient funds will not be redeposited. A $20 returned check fee and $30 billing fee will be assessed for each returned check. Checks returned by a bank for insufficient funds may cause your registration to be canceled.

Previous Balances/Holds
Any student who has an outstanding balance on their account from a prior semester will not be allowed to participate in course registration. Holds must be cleared two business days before registration.

Penalties/Late Fees

$40 late registration fee is charged to continuing matriculated students who do not participate in advance registration and  officially register for the first time on the first day of classes or later for that semester.
$30 late payment fee for failure to pay or defer (with approved financial aid) semester bill in full by due date.
$30 billing fee added to each follow-up delinquency bill.
$20 returned check fee and $30 billing fee assessed for each returned check or rejected credit card.
A late add fee of $20 per course is charged for anyone adding courses after the drop/add period of any semester.

New York State Debt-Collection Mandate
The State University reserves the right to withhold academic records from any student who has not satisfied or made provisions to satisfy all obligations incurred in the State University system. Unpaid accounts are, in due course, turned over to an external collection agency. Collection costs and interest are added to the amount of indebtedness.

Billing Schedule

Electronic bills (eBills) are the exclusive billing method for all Buffalo State student account balances.  Paper bills are not mailed.  Students should print their QuikPAY statement if needed.  All e-billing notifications will be sent to your Buffalo State student email address.

Fall 2024

Fall Payment Plan Enrollment begins July 15, 2024.  Please note that tuition and fees must be on your account before the payment plan is authorized.

All dates are anticipated for the semester.

Week of July 22, 2024 – Initial tuition ebills anticipated to be generated this week the for upcoming spring 2024 semester.  Payments will be due by August 25, 2024.

September 4, 2024 – Last day to request book deferments online – do so through your Banner SSB.  Book deferments may be requested in-person after September 4 to September 19 in the Student Accounts office.

September 20, 2024 – Last day to use book deferments in bookstore.

Week of September 5, 2024:  Tuition ebills generated this week for outstanding balances.  Payments due by September 28, 2024.  Balances owed after this date will incur late fees if you are not part of the Payment Plan!

Week of October 3, 2024:  Tuition ebills generated this week for outstanding balances.  Payments due by October 26, 2024.  Balances owed after this date will incur late fees if you are not part of the Payment Plan!

Week of November 4, 2024:  Tuition ebills generated this week for outstanding balances.  Payments due by November 26, 2024.  Balances owed after this date will incur late fees if you are not part of the Payment Plan!

Week of December 4, 2024:  Tuition ebills generated this week for outstanding balances.  Payments due by December 20, 2024.  Balances owed after this date will incur late fees.  This is the final billing of the fall semester.

Spring 2025

Spring Payment Plan Enrollment begins December 16, 2024.  Please note that tuition and fees must be on your account before the payment plan is authorized.

All dates are anticipated for the semester.

Week of December 23, 2024 – Initial tuition ebills anticipated to be generated this week the for upcoming spring 2025 semester.  Payments will be due by January 27, 2025.

February 5, 2025 – Last day to request book deferments online – do so through your Banner SSB.  Book deferments may be requested in-person after February 5 to February 19 in the Student Accounts office.

February 21, 2025 – Last day to use book deferments in bookstore.

Week of February 3, 2025:  Tuition ebills generated this week for outstanding balances.  Payments due by March 1, 2025.  Balances owed after this date will incur late fees if you are not part of the Payment Plan!

Week of March 3, 2025:  Tuition ebills generated this week for outstanding balances.  Payments due by March 30, 2025.  Balances owed after this date will incur late fees if you are not part of the Payment Plan!

Week of April 1, 2025:  Tuition ebills generated this week for outstanding balances.  Payments due by April 29, 2025.  Balances owed after this date will incur late fees if you are not part of the Payment Plan!

Week of May 1, 2025:  Tuition ebills generated this week for outstanding balances.  Payments due by May 23, 2025.  Balances owed after this date will incur late fees.  This is the final billing of the fall semester.

Students are required to affirm understanding of financial obligation to pay all tuition, fees and other associated costs assessed as a result of registration.  The financial agreement provides important information about University policies and contractually binds the student to these policies.

I understand that when I register, or a university-designee who registers on my behalf, for any class at Buffalo State University or receive any service from the university, I accept full responsibility to pay all tuition, fees and other associated costs assessed as a result of my registration and/or receipt of services. I further understand and agree that my registration and acceptance of these terms constitutes a promise to pay for all assessed tuition, fees, and other associated costs by the published or assigned due date. I understand that administrative, clerical, or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed because of my registration at Buffalo State University.

I understand and agree that if I, or a university-designee, drop or withdraw from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees in accordance with the published tuition refund schedule posted on the Buffalo State University Liability website.  I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above.

I understand that Buffalo State University uses electronic billing (e-bill) as its official billing method, and therefore I am responsible for viewing and paying my student account e-bill by the scheduled due date. I further understand that failure to review my e-bill does not constitute a valid reason for not paying my bill on time. E-bill information is available on the Buffalo State University Billing website.

I understand that my Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated. If I drop any class before completion, I understand that my financial aid eligibility may decrease and some or all of the financial aid awarded to me may be removed.   If some or all of my financial aid is removed, I agree to repay all removed aid that was disbursed to my account and resulted in a credit balance that was refunded to me.

I understand and agree if I fail to pay my student account bill or any monies due and owing Buffalo State by the scheduled due date, Buffalo State will place a financial hold on my student account, preventing me from registering for future classes or receiving my diploma. 

Further, I understand and agree that If I have a balance due, I should be prepared to start a Nelnet monthly payment plan where I will be responsible to make monthly payments or pay the remaining balance. I understand that if my bill is not satisfied by the end of week four and I have not enrolled in the payment plan, I will be assessed monthly late fees. I also understand that if no payments are being made I will be assessed a late fee each month I have a remaining balance.

I understand and accept that if I fail to pay my student account bill or any monies due and owing Buffalo State University by the scheduled due date, and fail to make payments to bring my account current, Buffalo State University may refer my delinquent account to a collection agency. Finally, I understand that my delinquent account may be referred for collection to the New York State Office of the Attorney General.

Students Who Wish to Register with Account Balances More than $1,500:

If your student account is over $1,500 and past due, a hold will be placed on your account. This means that you are denied certain university services such as registering for classes or receiving a diploma.  Once you pay down the balance to below $1,500, or appropriate credit is applied, your student account financial hold will be removed.  The university has formed a finance and registration committee to review accounts of students who wish to register for the upcoming semester but carry an outstanding past due balance of more than $1,500.

Please read the following carefully and ensure you meet the appeals criteria below.

How to File

The Finance and Registration Committee will only consider appeals written and submitted by the student; appeals submitted by someone other than the student (e.g., parent, guardian, sibling, etc.) will not be considered. Appeals should fully explain all extenuating circumstances and include supporting documentation.

For an appeal to be considered:

• Student must prove extenuating circumstances for previous non-payment on accounts.
• Student must have consulted with Financial Aid and exhausted all avenues of aid, including loans, grants, and scholarships prior to submission of appeal.
• Student must be in good academic standing (GPA 2.0 or higher).

Follow these steps to file a Finance and Registration Petition:

1.  Identify what you will request in the appeal. Determine the past due amount outstanding and the anticipated amounts of charges you will incur if you are allowed to register.  The Financial Aid offers an estimated cost calculator that can assist you.

2.  You must create a reasonable outline of how you plan to pay off the balance(s). A payment plan can refer to paying off any outstanding debt, or sometimes more than one debt (semester) by means of consolidation into an organized payment schedule. This should be clearly detailed with amounts, an organized schedule of how much, and when payments will be made.

3.  A letter of support from a campus official (e.g., advisor, coach, financial aid advisor, etc.).

4.  Complete the Buffalo State University Finance and Registration Petition. The following information will be requested in the appeal form, so please be sure you have gathered all the required information before you start your request. 

• Student information (e.g., Banner ID, academic program, anticipated graduation date).
• The nature of your request and related details (e.g., semester(s) charge(s) were incurred and amount(s).
• Have you met with the Financial Aid Office to ensure that you have reached your maximum financial aid options? 
• If you have outstanding housing charges that are creating a financial hardship, have you contacted the Residence Life office for a review process pertaining to those charges? 
• An explanation of the extenuating circumstances related to your request.
• Any documentation that could support your request (e.g., medical documentation, legal documentation).
• Review the Financial Aid 101 slideshow located on the Financial Aid office’s website, including the link to SUNY’s Financial Literacy webpage.

Review Process

After a petition is submitted, the appeals committee will review for consideration. The Committee meets weekly or on an as needed basis. Students may contact the Student Accounts Office to verify the receipt of an appeal, but staff will only be able to confirm that the appeal has been received and forwarded to the Committee for review and consideration. Student Accounts representatives are unable to provide preliminary determinations of approval or denial. Official notification will be issued only after a final determination has been made by the Committee.

Upon approval, students will need to meet with a Student Accounts representative (in person or via telephone) to discuss and formalize a plan for repayment (past due payment plan).  Students will need to enroll in the Nelnet past due payment plan. 

If approved, failure to follow the established and agreed upon payment plan will result in an automatic denial of any future petitions.

The committee's decision is final.

Zero credit-hour bearing courses are billed as three-hour courses.  These courses do not count toward degree requirements or some state financial aid but are treated as regular courses for billing purposes.  The only exception to this rule is MAT 098, which is considered a one-credit course and billed as such.

Present supervision teacher waiver certificate along with payment of fees by the due date. If the certificate is transferred, be sure all information on the certificate is completed and signed by the district administrator.  Transferred waivers will not be accepted after the fourth week of classes. Altered waivers are not acceptable. 

NOTE: Waivers cover tuition only and are honored at the New York resident rate. The university is not responsible for waivers lost in the mail. Waivers issued will be honored for $250.00 for a 3-credit waiver. Expiration date of waiver must be valid on the first day of the semester.